Send Properly Formatted Email

Send Properly Formatted Email


knowing how to compose and send email
with attachments is extremely important for online learning open mail.google.com
in mozilla firefox you may need to click sign in at the top your username is the blackboard username
@student.montgomery.edu after entering it click Next your initial password is the same one
you used to log into blackboard for the first time enter the password uncheck stay signed in and click Sign In if you have issues signing in please
contact someone in distance learning to create a message click the compose
button enter the recipient’s email address in the to box as you start to
type you will be given options from the address book click on the recipient if you are
contacting someone outside the school ensure that the address is entered
perfectly otherwise it won’t be delivered an
alternative way of doing this would be to click on the word To then you can
search for the recipient notice the CC and BCC links CC is used
to send a carbon copy of the message to someone bcc is used to send a blind
carbon copy to someone addresses listed in the bcc box won’t appear in the
message header bcc is useful if you are contacting a group and don’t want
everyone to be able to see all of the addresses next enter a meaningful subject start
with the course number and section so that the instructor can easily identify
the course you are enrolled in your course numbers and section numbers can
be found on your registration receipt then include a few words describing the
email an example subject could be XYZ- 101-W1: test 1 question 2 error this lets the instructor know that you
are in the XY Z 1 0 1 w1 course and that you think there may be an error in
question number two on test one enter a properly written message with
agreeting complete sentences with proper grammar and punctuation and a
closing an example message for this inquiry could be written as follows notice the professional writing style
the student is fairly certain the answer is wrong yet she sends a calm passive message to
request assistance it is extremely important for you to be
specific when you ask questions one of the earlier course orientation
videos provided tips concerning this after composing and proofreading the
message click the paperclip icon to attach a file for this example there’s a
screenshot of the test question click the flash drive on the left double
click the folder double-click the file watch the progress bar if you attach the
wrong file click the small X to remove it repeat the process to attach the correct
file click send click sent mail on the left to verify it
was sent if an instructor states that he didn’t
receive your email you can always show you did actually send it by showing him
the sent items folder keep all sent items throughout your college career now let’s take a look at replying to an
email click on the email click the reply button or click the drop-down arrow on
the reply button for more options such as forwarding use caution with the reply
all button if responding to a message that was sent to a group don’t use that option unless you really
do want everyone to see your reply I like to click on the type of response
button and select edit subject you always want the subject to reflect
what’s in the message click the full screen button click OK got it enter a properly written
reply attach files if appropriate and click
send do not ignore email from instructors
always reply and be honest even when you’ve done something wrong as shown in this example about
attendance issues lastly don’t forget to check your spam
folder a few times weekly click more on the left click the spam link sometimes legit email is erroneously
routed into spam for security reasons always sign out when finished with email
click your icon in the upper right corner click sign out

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