Setting Up Your Mac Mail Signatures (MacMost #1828)

Setting Up Your Mac Mail Signatures (MacMost #1828)


One of the most basic functions of using a
Mail app, like Mac Mail, is to use email signatures. These are little things that appear at the
bottom of all the email that you sent. It’s really simple to setup email signatures
in Mail. All you need to do is go to Mail, Preferences,
and then from there click on Signatures. Then you’ll get this list here, three columns. This is where it gets a little bit confusing
because if you have multiple accounts, like I have an iCloud account and a Goggle account,
both are email accounts that I use to send and receive email. I have them listed here and then I have something
called All Signatures. Creating a single signature that you use everywhere
is pretty easy. What I’m going to do here is I’m going to
use the plus button and it’s going to give it a name like Signature 1. I can change it to whatever I want. So I can call it, say, Main Sig. Then it’s going to fill it in with my name
and email address. Now this is a text area and I can change this
to whatever I want. So, for instance, I might think it’s probably
unnecessary to have my email address there. If they’re getting email from me they can
reply to me. So maybe just have my name. Or maybe put my company name there. Or even an URL that they can click on. I like to keep things simple though so I usually
have just name and a company name or something like that. Maybe this might be good. Now that I’ve got that notice on the left
here it says All Signatures, 1 signature. For iCloud it says there’s zero and for Goggle
there’s zero. You can have multiple signatures and you can
assign them to each account. So in order to use a signature now I need
to assign it to one of these accounts. Let’s say I want to assign it to both. I want to use it for both. So I’m going to drag and drop there and drag
and drop again. Now you can see I’ve got on under All Signatures
and one under iCloud and one under Goggle. If I select Goggle you see it shows me the
same thing for all of these. Now I’m not done yet because what I want to
do is choose a signature I’m going to use for each one of these. So I’m going to select iCloud first. At the bottom here it says Choose Signature
and I can choose which one I want. I can choose Main Sig there. I want to do the same thing for Goggle. Now that I’ve got that setup I can use this. So I can do New Message. My signature is going to be put there automatically
and I can start typing above it and it’s added. Now you can get a lot more complex. You can add other signatures. So, for instance, I can create one called
Biz Sig and, you know, this is for business email. I can create one called Personal Sig here
and maybe this is just going to be my name. I can add these to what I want. So maybe I want both of these to be under
iCloud but for Goggle I don’t use my business signature there so I’m just going with Personal
Sig. Now I can look and see iCloud has got all
three. Goggle has just those two. I can change what I want to use. So maybe here I want to make the default my
personal signature and under iCloud I want to make the default my business signature. So what does this do. I’ve got three under iCloud and two under
Goggle. Now when I compose a new message notice that
in addition to the signature, the default one, being placed there I can change it. So I can change it here. I have all three available because I’m sending
from the iCloud account. So I can change to Personal. I can change to Main. Whatever I want. If I’m going from my gmail account then I
only have Personal and Main. So only those two that are there. Notice also this gives me the ability to jump
right into Editing Signatures again. Also you have some really cool options like
I could say, for choosing a signature, instead of choosing one of these as the default, Choose
one at Random or Go Through Sequential Order. So the first one then the next one I send
is the second one and the next one I send is the third one. Why these? Well, a lot of times people like to put, say,
inspirational quotes or something like that in their email. So this way it kind of varies. You can have twenty different signatures of
quotes and then say Choose One at Random and stick it there. That’s why people use those. So this is how you do it. If you ever want to edit this, I mean you
could go in and say okay under Goggle I don’t want to use my main signature there ever. I just want a personal signature. Under iCloud is never want to use personal
signature. Do the minus button there. You can see only those two are available. You can have extra signatures under All Signatures
that aren’t even here and swap them in and out whenever you want. You also can use the default message font
or uncheck that. You can actually Copy and Paste styled text
from TextEdit or Pages into here to use Bold and colors and things like that. You can also choose to place a signature above
any quoted text in reply so you have that option as well. So I hope this gets you started with using
email signatures. At the very least just create one, add it
to all of your accounts, and then use that as your main and only signature. It’s pretty much what I do. But if you have the need you have all these
other options to create all sorts of interesting signatures and use them in all sorts of ways.

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